Executive Assistant

Discreet, proactive and well organised, with talent for balancing multiple priorities and managing relations

Your Challenge

As Executive Assistant you provide office administration and secretarial & organizational support to the members of the Managing Team (MT) and in particular to the Managing Director (MD) and the Director of International Programmes (DIP). The activities are of a confidential nature.

Your responsibilities

  • Coordinate and arrange meetings for the supervisory board, the (I)MT and International Programmes
  • Manage and keep track of MT members calendars, remind members of scheduled meetings, establish priorities and update the calendars
  • Provide organizational support by organizing a variety of meetings and arrange the necessary facilities/resources
  • Keep track of the follow-up to decisions and actions. Provide office administration and procedural support to help carry out decisions. Handle the preparations and supply the required information
  • Serve as the point of contact for the member of MT, of the MD and DIP both within the organisation and elsewhere
  • Draft and process correspondence and other material documents based on broad instructions. Organize and oversee the board’s records
  • Keep minutes of meetings, write reports and/or summaries and take appropriate action to realize the progress of the arrangements made
  • Organize incoming postal mail, emails and other documents (hardcopy and electronic) by their importance to the (I)MT’s decision-making processes or consultations. Deal with them appropriately
  • Facilitate and organizes the meetings, conferences, travel and overnight accommodation etc. of the (I)MT and where needed of the supervisory board
  • Advise the (I)MT on process-related and organizational matters
  • Identify problems in work processes as they arise. Put forward suggestions for improvements and takes appropriate action, subject to prior approval from the MD and DIP
  • Work together with the Business Support Team and serve as a back up for the Travel Officer when needed.

Your Profile

  • HBO degree or higher
  • Minimum 5 years of work experience as Executive Assistant or similar role
  • Solid experience in administration with excellent organisational skills and attention to details
  • Strong command of Windows Office at an advanced level, knowledge of Unit4 is an added benefit
  • Fluency in speaking and writing in English and Dutch
  • Capability to nurture contacts at various levels
  • Experience in balancing complex schedules, meetings logistics and priorities
  • Fully support War Child’s mandate and mission
  • Available for at least 32-40 hours per week, starting May 2019.

The Organisation

War Child is a dynamic organization. We try to keep an informal ambiance within our office, with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs. War Child Holland offers a challenging job in an inspiring workplace in Amsterdam.

How to Apply

Interested and qualified candidates are invited to apply before 8 April 2019. Make sure to upload your English CV (maximum of two pages) and cover letter.

Please mention where you found this vacancy. Applications are considered on a rolling basis.

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The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.

Disclaimer

  • Only applications received via our website are processed.
  • If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
  • It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain live.