Executive Assistant

Discreet, proactive and well organised, with talent for balancing multiple priorities and managing relations

Your Challenge

As Executive Assistant you provide office administration and secretarial & organizational support to the members of the Managing Team (MT) and in particular to the Managing Director (MD) and the Director of International Programmes (DIP). The activities are of a confidential nature.

Your responsibilities

  • Coordinate and arrange meetings for the supervisory board, the (I)MT and International Programmes
  • Manage and keep track of MT members calendars, remind members of scheduled meetings, establish priorities and update the calendars
  • Provide organizational support by organizing a variety of meetings and arrange the necessary facilities/resources
  • Keep track of the follow-up to decisions and actions. Provide office administration and procedural support to help carry out decisions. Handle the preparations and supply the required information
  • Serve as the point of contact for the member of MT, of the MD and DIP both within the organisation and elsewhere
  • Draft and process correspondence and other material documents based on broad instructions. Organize and oversee the board’s records
  • Keep minutes of meetings, write reports and/or summaries and take appropriate action to realize the progress of the arrangements made
  • Organize incoming postal mail, emails and other documents (hardcopy and electronic) by their importance to the (I)MT’s decision-making processes or consultations. Deal with them appropriately
  • Facilitate and organizes the meetings, conferences, travel and overnight accommodation etc. of the (I)MT and where needed of the supervisory board
  • Advise the (I)MT on process-related and organizational matters
  • Identify problems in work processes as they arise. Put forward suggestions for improvements and takes appropriate action, subject to prior approval from the MD and DIP
  • Work together with the Business Support Team and serve as a back up for the Travel Officer when needed.

Your Profile

  • HBO degree or higher
  • Minimum 5 years of work experience as Executive Assistant or similar role
  • Solid experience in administration with excellent organisational skills and attention to details
  • Strong command of Windows Office at an advanced level, knowledge of Unit4 is an added benefit
  • Fluency in speaking and writing in English and Dutch
  • Capability to nurture contacts at various levels
  • Experience in balancing complex schedules, meetings logistics and priorities
  • Fully support War Child’s mandate and mission
  • Available for at least 32-40 hours per week, starting May 2019.

The Organisation

War Child is a dynamic organization. We try to keep an informal ambiance within our office, with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs. War Child Holland offers a challenging job in an inspiring workplace in Amsterdam.

How to Apply

Interested and qualified candidates are invited to apply before 8 April 2019. Make sure to upload your English CV (maximum of two pages) and cover letter.

Please mention where you found this vacancy. Applications are considered on a rolling basis.

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The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.


  • Only applications received via our website are processed.
  • If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
  • It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain live.